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CEPF Mediterranean Basin Biodiversity Hotspot

Regional Implementation Team
CEPF Small Grant Coordinator for the Balkans

Job description


CEPF Small Grant Coordinator (for the Balkans)








As a part of the Regional Implementation Team for the CEPF Mediterranean Basin Biodiversity Hotspot, the Small Grant Coordinator will be responsible for the coordination of the small grant portfolio in the Balkans (including Albania, Bosnia and Hercegovina, North Macedonia, Montenegro). The position will promote stakeholder engagement, build the capacity of grantees and help deliver on the conservation outcomes of the CEPF Investment Strategy.





  • BPSSS – Milan Ružić, Executive Director
  • Administratively – Liz Smith, RIT Manager, BirdLife International
  • Programmatically – Borut Rubinić, Programme Officer for the Balkans


  • Small Grant Assistant for Albania, BPSSS
  • Small Grants Manager, BirdLife International
  • Programme Officers in other sub-regions
  • BirdLife’s Finance Department
  • CEPF Grant Director, Pierre Carret




By main work area:

The Small Grant Coordinator will be managing the day-to-day duties of the Balkan small grant portfolio, consisting of 4 main work areas:

1.      Promote the CEPF programme

  • Explain and promote the CEPF programme to local civil society and other stakeholders.
  • Support the Call for Proposal process by translating key documents, inputting to the content of the document from a Balkans perspective and collaboration with RIT, and/or external partners.
  • Provide advice to applicants on project design and eligibility of their activities.
  • Support applicants throughout the application process to ensure they are informed and fully understand CEPF processes.

§  Conduct meetings and thematic events to engage and inform stakeholders.

§  Translate key documents into local languages, including templates, calls for proposals and news stories.

§  Share best practices with other conservation initiatives.

2.      Build a portfolio of small grants

  • Review all small grant applications following set procedures and checking for eligibility of CEPF requirements.
  • Build a network of external regional experts to assist with application reviews.
  • Prepare responses for all applications in local languages.
  • Conduct programmatic risk assessments for all applications moved to the next stage.
  • Provide technical support to applicants in adapting, designing and finalising their project applications.
  • Provide operational support to applicants on CEPF tools and processes to finalise their applications.
  • Provide advice and translation support to BirdLife for the administrative and financial aspects of applications.
  • Work with the Balkan Programme Officer to ensure all granted projects are in line with the CEPF Investment Strategy and contribute to a coherent portfolio of mutually supportive grants.
  • Work with the Balkan Programme Officer to build a network of CEPF grantees within the Balkans, forming synergies and links between projects, as well as with other CEPF grants and local/global initiatives.
  • Work with the Balkan Programme Officer to provide strategic advice to the RIT, CEPF Secretariat and Advisory Committee on the planning and implementation of the program.

3.      Monitor and manage the small grants

  • Provide ongoing support to small grantees so they understand all elements of their grant contracts and deliverables, understand processes and mitigate any issues.
  • Build the capacity of grantees through proactive and continual technical support and advice on project implementation.
  • Ensure grantees complete all necessary tracking tools, reports and forms throughout their project implementation.

§  Ensure the application of CEPF social and environmental safeguards by grantees with the support of the Balkan Programme Officer.

§  Review all grantee reports, provide feedback and liaise with the RIT on any actions to be taken.

§  Ensure all grant documentation is correctly filed and captured on CEPF databases.

§  Support the monitoring of conservation outcome statistics for all projects.

§  Conduct workshops for grantees for training and information sharing.

  • Conduct monitoring visits to the field or grantee offices to monitor grant progress and provide support to grantees.
  • Support and organize supervision missions by CEPF, RIT or donors to grantee projects and sites.
  • Facilitate workshops, exchange visits and other mechanisms for exchanging experience among CEPF grantees.
  • Provide local language support and technical knowledge to the RIT and CEPF Secretariat for the whole project cycle of implementation.

4.      Provide administrative and programmatic support to the RIT and CEPF.

  • Prepare a bi-annual progress report on activities
  • Prepare travel expense reports where required.
  • Provide and present information and grant data for ad-hoc meetings and reports.

§  Support the RIT and CEPF with fundraising activities.

  • Support the Communication Officers to share lessons learned and success stories.
  • Support the Small Grant Manager in financial and administrative aspects of Balkan grants.
  • Participate in RIT meetings for training and strategic planning.
  • Contribute to key strategic meetings such as Mid-term and final Assessments.






Minimum General Education

Essential: BSc or equivalent experience in environmental conservation and similar fields or capacity development

Job Specific Education/ Qualification

MSc will be an advantage, esp. in conservation / capacity development related fields

Job Specific Knowledge

Interest in and understanding of conservation and development issues in The Balkans.

Also interest in capacity building; support to Community-Based Organisations/Non-Governmental Organisations support.


A proven track record of technical conservation experience; project management/support, including administration, organisation, reporting, and communications; and/or grant-making experience.

Management & organisational skills

Essential: High motivation, desire to achieve; attention to detail, excellent organisational skills, and ability to work to high standards with tight deadlines. Must be able to work primarily on their own, with remote guidance from the RIT Manager, Balkan Programme Officer and support from other RIT members.

Communications skills

Excellent written and oral communication skills.

Must be confident to present meetings and conduct workshops to stakeholders.

Analytical Skills

Essential: Ability to analyse problems and generate creative and pragmatic solutions.

Creativity & Initiative

Essential: Flexibility and ability to work independently

Computer Literacy

Essential: Computer literacy in all standard Microsoft Office applications and social media.


Essential: Oral and written Serbian and English.

Preferable: Albanian.

Travel requirements

Willingness to travel at short notice when required.

Interested candidates should submit CV in europass format and motivation letter by email to by 5 pm on Thursday, 16th April 2020.

ToR of the position can be found on this page. All queries regarding the positions may be directed to email only.

Only short-listed candidates will be contacted and all further communication on the next steps will be intimated to the shortlisted candidates by email.

Expected starting date: Monday 4th May 2020.


Milan Ružić
Executive Director
Bird Protection and Study Society of Serbia – BirdLife Serbia